About the Role

You will be responsible for overseeing activities that support the successful delivery and handover of construction projects. Working closely with the Project Manager, site teams, trades, and clients, you will ensure smooth coordination of works, documentation, and communication through the post-construction phase.

Key Responsibilities

Project Coordination & Administration

• Manage day-to-day project support functions including scheduling, document control, and progress reporting.
• Coordinate and monitor post-construction and defect rectification activities to ensure timely completion.
• Handle RFQs, trade allocations, and subcontractor coordination.
• Maintain accurate project records including handover documentation, permits, and warranties.
• Prepare and distribute regular status reports, schedules, and meeting minutes.

Stakeholder Engagement & Client Interface

• Act as the liaison between clients, consultants, trades, and internal teams during the post-construction stage.
• Respond to client inquiries and address concerns in a timely and professional manner.
• Participate in client walkthroughs and assist in managing purchaser upgrades and variations.
• Ensure clear communication of project updates and expectations to all parties.

Variation & Change Management

• Assist in identifying, documenting, and administering variations to projects and services.
• Coordinate approvals and ensure variations are recorded and tracked accurately.
• Work closely with senior staff to support decision-making and project delivery outcomes.

Quality & Progress Oversight

• Conduct site inspections to verify completion of works and ensure compliance with project standards.
• Monitor contractor performance, reporting on progress and identifying any required follow-up actions.
• Support the team in ensuring work orders are delivered as per contractual and quality expectations.

Data & Reporting

• Collate and review project information to track delivery performance and handover status.
• Assist in preparing reports, submissions, and closeout documentation.
• Provide insights to the team to support continuous improvement and effective project delivery.